GRS - Payroll Expense Encumbrance FAQs

Issue/Question

  • Why are payroll expense encumbrances too high?
  • Why are payroll expense encumbrances beyond the grant date?
  • Can I modify the encumbrances?
  • Why is the payroll expense encumbrance detail total higher than what is reported in the Grant Summary?

Environment

  • Oregon State University
  • Grant Reporting System (GRS)
    • In the past this system was called the Grant Reporting and Reimbursement System (GRRS). People still some times use the GRRS acronym for GRS.

Resolution

Method 1

  1. Payroll expenses are often encumbered beyond the grant end date for many reasons. The Parameter "Payroll Encumbrances" in the Grant Reporting System (GRS) gives the user the option to view the report with or without Payroll encumbrances that extend beyond the Grant End Date. For more assistance, contact your Business Center payroll representative for more information about the payroll encumbrances and to see if it is possible to have the encumbrances modified in your specific situation.

Method 2

  1. Banner payroll expense encumbrances are posted once a month at month end, therefore, the totals may not be the same in instances where the expense was moved off the grant at mid-month.

Assistance

For assistance, contact the UIT Data Team

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