| What is it? |
Video conferencing and web collaboration software |
Unified communication and collaboration platform that combines chat, video meetings, file storage, and project management apps together |
| Is it FERPA Compliant? |
Yes, when student is logged in with their ONID credentials
*Note: You can require them to login with their ONID. See how here
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Yes, when student is logged in with their ONID credentials
*Note: If the student is not logged in with ONID, (Guest) will appear next to their name
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How do I make sure my students login with their ONID credentials?
*Note: only currently registered students can use ONID credentials to login to Zoom & Teams. Need to use other identity validation methods for prospective, incoming, or returning students
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You can require this by adjusting your Zoom account settings.
See how here
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You can’t require it. But you can add a message in your Confirmation and Reminder emails advising them to login with their ONIDs.
*Note: If advisor plans to share student info during meeting (e.g. screen share MyDegrees), use another method* to validate student identity if not logged in to ONID. (*Ask three non-directory info questions as recommended by OtR)
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| How do I set it up in Bookings? |
Copy and paste your Zoom personal meeting room link into the Default Location text box in the service setting page. Also, copy and paste in the entire meeting invitation into the confirmation message |
Turn on the “add online meeting” feature in Bookings in the service setting page. This will auto-create a link to join the meeting in your Outlook calendar event for new meetings and send the link to the student in their confirmation email |
| What is the experience like with back-to-back appointments? |
You will start (or “open”) a Zoom meeting and students will appear in your “Waiting Room” so you can admit them when you are ready for them
*Note: You will need to turn on the Waiting Room feature
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You will open an individual link that is populated in your Outlook calendar event or Teams app calendar for each appointment |
| Does it need to be downloaded to attend the meeting? |
No. Can join meeting using web browser, better experience with installed application |
No. Can join meeting using web browser, better experience with installed application |
| Is there a call-in feature? |
Yes |
No |
| Can students join others' meetings? |
Yes, if you do not turn on the “Waiting Room” feature |
No. New and unique meeting join links are created for each appointment |
| Can we share our screens? |
Yes |
Yes |
| Can we use virtual backgrounds? |
Yes, and filters |
Yes |
Can the chat notes be saved?
*Note: if you save chat notes, they need to be saved/stored with the same level of precaution as any other advising note. |
Yes, but you’d need to send it to students (not automatically sent). Make sure to separate chat notes by student before sending because notes from all students’ meetings are saved together. |
Yes, and chat notes would be saved in individual chat spaces that both you and the student could access during and after the appointment (if signed in with their ONID credentials) |
| Can you share files? |
Yes, can send files directly during meeting and send links via chat – but will not be accessible to both parties after meeting ends |
Yes, can send files directly during meeting and send links via chat – and will be accessible to both parties after meeting ends (if signed in with ONID credentials) |
| Can the meeting be recorded? |
Yes, with both student and advisor permission |
Yes, with both student and advisor permission |
| Are there auto-generated closed captions available? |
Yes, auto-generated closed captions are available (learn more here) |
Yes, auto-generated closed captions are available |
| Additional features |
Whiteboard, Poll, Breakout Rooms, provide feedback (yes, no, go slower, go faster, thumbs down, thumbs up, clapping, need a break, away) |
Whiteboard, raise your hand |